Executive Assistant II (Water & Sewer)
Okaloosa County Okaloosa County Fort Walton Beach, FL Fort Walton Beach, FL Full-time Full-time Estimated:
$37.
7K - $47.
7K a year Estimated:
$37.
7K - $47.
7K a year 20 hours ago 20 hours ago 20 hours ago GENERAL STATEMENT OF JOB Provides administrative, clerical, operational, and technical support to assigned Department/Division.
ESSENTIAL JOB FUNCTIONS Prepares, distributes, and maintains correspondence, work orders, requisitions, reports, agendas and other documents and/or files; responds to requests; organizes and relays information related to assigned functional area.
Responds to internal and external customer requests received in person, through mail, email, and by telephone to include forwarding questions to the appropriate area for response, coordinates with other agencies as needed to ensure constituent concerns are addressed in a timely manner.
Prepares presentations, postings, announcements, and other communication types in order to advertise public meetings, internal meetings, and other meetings; coordinates with appropriate departments, agencies, etc.
as appropriate; ensures compliance with Sunshine law provisions.
Creates, prepares, and proofreads department records, spreadsheets, files, financial documents, and grant management forms as required to ensure records are complete and accurate.
Coordinates and organizes calendars, schedules, travel, and other related matters; oversees scheduling and use of common meeting areas.
Conducts research, creates forms, participates in special projects, conducts surveys, and processes confidential or sensitive documents and correspondence to assist executive level management members to provide informed and timely responses to inquiries, requests for information, etc.
Maintains inventory; orders supplies, office equipment, and other items as required; monitors budgets as assigned.
Oversees programs, projects and functions as assigned, such as indigent burial, time and attendance duties, building maintenance, etc.
; coordinates with other departments as required.
Performs other duties as assigned.
MINIMUM TRAINING AND EXPERIENCE Education, Training and
Experience:
High school diploma or equivalent supplemented by two (2) years of progressively responsible experience in administrative support, preferably in support of a senior executive manager, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Requires a minimum typing speed of 35 words per minute.
Requires experience with Microsoft Word and Excel.
Experience with Microsoft Access is preferred.
Licenses and/or Certifications:
May require commission as a Florida Notary of Public within six (6) months of employment.
May require a valid driver license.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Physical Requirements:
Must be physically able to operate a variety of machines and equipment including motor vehicle, computer, copier, telephone, facsimile machine and other office equipment.
Must be able to exert 20 to 50 pounds of force occasionally, or 10 to 25 pounds of force frequently, or a negligible amount constantly to lift, carry, push and pull or otherwise move objects.
May require stooping, bending, twisting and reaching.
Physical demands are essentially those of sedentary work.
Language Ability:
Requires the ability to communicate effectively in English, including the ability to convey, record and exchange information; requires the ability to explain procedures and to give, receive and follow oral and written instructions.
Requires ability to read a variety of moderately complex technical data, policy and procedure manuals, codes, professional journals.
Requires the ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, diction and punctuation.
Requires the ability to communicate with a broad array of individuals from various professional backgrounds.
Intelligence:
Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret a variety of technical instructions in written, mathematical or diagrammatic form; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.
Requires the application of principles of influence systems and synthesis functions.
Numerical Aptitude:
Must be able to add, subtract, multiply and divide; to determine weight; calculate decimals and percentages; compute discount, profit and loss, ratio and proportion.
Interpersonal Temperament:
Requires the ability to tactfully and effectively interact with the public and with co-workers.
Must be able to perform under moderate levels of stress imposed by frequent deadlines, peak workloads or public contact.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$37.
7K - $47.
7K a year Estimated:
$37.
7K - $47.
7K a year 20 hours ago 20 hours ago 20 hours ago GENERAL STATEMENT OF JOB Provides administrative, clerical, operational, and technical support to assigned Department/Division.
ESSENTIAL JOB FUNCTIONS Prepares, distributes, and maintains correspondence, work orders, requisitions, reports, agendas and other documents and/or files; responds to requests; organizes and relays information related to assigned functional area.
Responds to internal and external customer requests received in person, through mail, email, and by telephone to include forwarding questions to the appropriate area for response, coordinates with other agencies as needed to ensure constituent concerns are addressed in a timely manner.
Prepares presentations, postings, announcements, and other communication types in order to advertise public meetings, internal meetings, and other meetings; coordinates with appropriate departments, agencies, etc.
as appropriate; ensures compliance with Sunshine law provisions.
Creates, prepares, and proofreads department records, spreadsheets, files, financial documents, and grant management forms as required to ensure records are complete and accurate.
Coordinates and organizes calendars, schedules, travel, and other related matters; oversees scheduling and use of common meeting areas.
Conducts research, creates forms, participates in special projects, conducts surveys, and processes confidential or sensitive documents and correspondence to assist executive level management members to provide informed and timely responses to inquiries, requests for information, etc.
Maintains inventory; orders supplies, office equipment, and other items as required; monitors budgets as assigned.
Oversees programs, projects and functions as assigned, such as indigent burial, time and attendance duties, building maintenance, etc.
; coordinates with other departments as required.
Performs other duties as assigned.
MINIMUM TRAINING AND EXPERIENCE Education, Training and
Experience:
High school diploma or equivalent supplemented by two (2) years of progressively responsible experience in administrative support, preferably in support of a senior executive manager, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Requires a minimum typing speed of 35 words per minute.
Requires experience with Microsoft Word and Excel.
Experience with Microsoft Access is preferred.
Licenses and/or Certifications:
May require commission as a Florida Notary of Public within six (6) months of employment.
May require a valid driver license.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Physical Requirements:
Must be physically able to operate a variety of machines and equipment including motor vehicle, computer, copier, telephone, facsimile machine and other office equipment.
Must be able to exert 20 to 50 pounds of force occasionally, or 10 to 25 pounds of force frequently, or a negligible amount constantly to lift, carry, push and pull or otherwise move objects.
May require stooping, bending, twisting and reaching.
Physical demands are essentially those of sedentary work.
Language Ability:
Requires the ability to communicate effectively in English, including the ability to convey, record and exchange information; requires the ability to explain procedures and to give, receive and follow oral and written instructions.
Requires ability to read a variety of moderately complex technical data, policy and procedure manuals, codes, professional journals.
Requires the ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, diction and punctuation.
Requires the ability to communicate with a broad array of individuals from various professional backgrounds.
Intelligence:
Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret a variety of technical instructions in written, mathematical or diagrammatic form; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.
Requires the application of principles of influence systems and synthesis functions.
Numerical Aptitude:
Must be able to add, subtract, multiply and divide; to determine weight; calculate decimals and percentages; compute discount, profit and loss, ratio and proportion.
Interpersonal Temperament:
Requires the ability to tactfully and effectively interact with the public and with co-workers.
Must be able to perform under moderate levels of stress imposed by frequent deadlines, peak workloads or public contact.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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